Best Tools for Freelancers to Grow Their Business

Best Tools for Freelancers to Grow Their Business
Best Tools for Freelancers to Grow Their Business

Being a freelancer, an employee needs to handle clients and manage projects effectively to grow their business within the estimated budget. 

However, a freelancer needs to stay dedicated to working, and it requires self-discipline as there will be no one to supervise you, and you need to guide yourself.

Time management becomes important as you need to handle multiple tasks, from communicating with clients to managing projects.

With the increase in technology, remote working trends are being popular day by day, and freelancers’ demand is high. To manage freelancers, you need to monitor everything to grow your business. 

It might be challenging to work as a freelancer as you cannot stay in touch with co-workers and might become isolated, so you should motivate yourself to work as a freelancer by choosing a comfortable environment. 

Further, you can choose different tools to track your project progress to dedicate yourself to work and grow your freelance business.

Here are the best tools that are very effective for freelancers to grow their business and enhance productivity. 


timeTracko is an all-in-one time tracking and productivity-boosting software for a freelancer.

Once you install the app, it works in the background and keeps track of every activity you perform on the computer.

You can sign up for the app using your work email and invite your team members from the dashboard with a single click. 

timeTracko time tracking software

You need to clock into the app before starting to work and clock out after finishing your work. It records all the websites visited, idle time, productive and unproductive hours, and many more. 

You can use break time and private time when you don’t want your activities to get tracked here. It provides an optional screenshot from the user’s computer in a specific time interval and allows you to see those screenshots from the screencast section.

Freelancers can use this app for free and grow their business as it offers all the necessary features essential to manage their projects.

One of the best things you will like most about this app is the Pomodoro feature that reminds you to break in a specific time interval for refreshment when you work for a long time.  

Available for: Android, iPhone, Windows, Chrome. 

Features of timeTracko 

  • Tracks time to determine the productive and unproductive hours of employees.
  • Pomodoro timer that provides distraction alerts and reminds you to take a break.
  • Sends idle time notification when you stay neutral or from the computer for a few minutes.
  • Offers break time and private time options regarding a user’s privacy.
  • Powerful integrations of over 50+ popular tools like Asana, GitLab, Gmail, WordPress, Jira, and many more.   

Pricing of timeTracko  

timeTracko offers free and unlimited service with limited features for freelancers

  • The standard plan costs $10 per user per month paid monthly; if you pay annually, it costs $9.23 per user per month.
  • The premium plan costs $20 per user per month; if paid annually, you can get one month free.
  • The enterprise plan has custom pricing.

Benefits of timeTracko for freelancers

  • Freelancers can use it for free.
  • You can keep yourself dedicated to working as it does not allow you to stay idle by providing an idle time alert.
  • Tracks time even in offline mode and keeps the record of working hours.
  • It allows you to take private time and break when you don’t want your activities to be tracked.  


Upwork is a cloud-based recruiting management software that helps freelancers grow their business by hiring employees, managing contracts, and paying online. 

The app is designed for businesses of all sizes, which allows you to connect with freelancers, build proposals, shortlist candidates, set milestones, and hire employees from any place.

It is a platform for real-time chat and communication with clients and freelancers. It allows top companies to hire and work with the world’s most talented and independent professionals and work together to grow their business.

You can stay connected with global teammates and highly-skilled freelancers who are thousands of miles apart and seamlessly work together. 

You can also find proven content writers, copywriters, translators, accountants, financial analysts, and many more for your business.

Here, you can post a job by specifying the qualification and getting proposals from different people worldwide, and you can select the best alternative. 

Available for: Android, Chrome, Firefox, iOS, Mac. 

Features of Upwork

  • Provides a real-time chat feature for clients or freelancers.
  • Allows you to find a project to work on.
  • Allows you to sell a predefined project.
  • Helps you to post a job and get proposals for them.
  • Allow you to find proven accountants, financial analysts, and more. 

Pricing of Upwork

  • It provides a free version.
  • The pricing starts from $49.99 per month. It does not offer a free trial. 
Freelancers can use it for free. Difficult to customize.  
Easy to use and hire freelancers.Does not provide a free trial.


actiTime is a time tracking and project management software that helps freelancers and thousands of companies to grow their businesses and boost their productivity. 

It is suitable for freelancers and companies as it provides intelligent data for the business’s growth.

One of this app’s essential features is creating an agile workflow to manage scrum teams with a visual Kanban board and manage projects effectively to grow the business. 

It calculates employees’ actual payment by keeping the record of overtime work, leave, and vacation and lets the employees know how they are paid. 

actiTime helps to gain trust from clients by calculating the project’s overall expenses and generating accurate invoices.

The app monitors the work’s overall performance, assigns tasks to all the team members, manages the project, and determines your remote employees’ productive and unproductive work hours.

The app generates a timesheet for less productive employees, lets you know how productive you are, and improves performance. There is a feature that provides an automatic reminder of timesheets and Emails. 

actiTime works for many sectors such as IT, education, architecture, engineering, healthcare, design, and many more to improve operational efficiency.

Available for: Windows, Mac, iOS, Chrome, Android.  

Features of actiTime   

  • Tracks time and manages projects for the growth of the business.
  • Analyze the overall profit and loss of business, employee output, and data on project status.
  • Allows you to create an agile workflow with a visual Kanban board.
  • Calculates overall expenses of the project and creates professional invoices, and charges clients accordingly.
  • Helps you to organize project teams, meet planned deadlines, and achieve your goal.

Pricing of actiTime 

It offers various pricing plans based on the number of users. 

  • It is free of cost for 1-3 users with limited functionality.
  • For 1-40 users, it costs $6 per user per month billed annually. 
  • For 41-200 users, it costs $5 per user per month billed annually. 
  • For 200+ or unlimited users, it has a fixed cost. You need to contact the vendor.
Easy to use and user-friendly interface.It is quite expensive for freelancers.  
Excellent customer support.Does not have essential features for freelancers on the free plan.
Allow you to handle multiple projects at a time. 


Slack is an instant messaging platform used by almost all organizations worldwide to manage their remote employees.

It is one of the real-time messaging applications that connect people worldwide and help to grow their business.  

It is developed by the American software company Slack Technologies and is popular worldwide. It is the most effective application for remote workers and freelancers to grow their business by connecting worldwide. 

Slack is getting popular day by day as remote workers increase, and work from home has also become a new trend. It offers one-to-one or group communication, so people find it very useful.  

It allows you to create channels and discuss projects in a channel. You can encrypt messages here, so it is very secure to share files and documents.

It has various channels, i.e., public, private, and shared channels, that bring people and information together. 

Slack allows you to have audio and video conferences with your colleagues and keeps you connected with team members.  

Available on: Android, iOS, Mac, Windows, Linux.

Features of Slack    

  • Supports effective communication, either one-to-one or group, and has direct messages and group conversation features.
  • Keep all the files and messages together in channels. 
  • Helps you to work faster with external clients, vendors, and more through a shared channel. 
  • Has various channels, i.e., public channels, private channels, and shared channels that bring people and information together. 
  • Allow you to have private communication with your colleagues.

Pricing of Slack 

  • The standard plan costs $6.67 per month per person.     
  • Plus package includes $12.50 per person per month. 
  • There is also an enterprise grid plan having custom pricing. 
Benefits Drawbacks 
It helps to make work easier and faster.Not possible to retrieve important information due to a large number of messages.
You can pause your notification in slack by using the do not disturb mode. 


Fiverr is one of the popular tools for freelancers to start a small business and set up a team. It is a single platform that allows you to collaborate with your team, manage projects, and share freelancers all in one workplace.  

The app is popular for web and mobile design, WordPress, logo design, dropshipping, and many more.

It helps freelancers to have a long-term collaboration with clients and grow their business. 

You can use it for multiple purposes like graphic and design, digital marketing such as SEO, social media marketing, writing and translation, programming, etc. 

Fiverr connects businesses with freelancers offering digital services in 300+ categories worldwide. It allows you to manage teamwork and boost productivity for the growth of the business. 

Available for: Chrome, Firefox, Windows, Linux, Mac, iOS, Android.

Features of Fiverr

  • A potential platform for long-term collaboration with clients. 
  • Provides transparency in the workplace. 
  • Helps to get the work done faster with excellent services. 
  • Allow you to manage teamwork and boost productivity.  
  • Provides a complete guide for freelancers to start a small business online. 

Pricing of Fiverr

  • It costs $5.00 per job.
It has affordable pricing. Does not provide a free version.
Simple to use for freelancers.  


Trello is a collaboration tool that allows freelancers to create tasks, organize tasks using a whiteboard and sticky notes, and divide them among team members working on the same project. 

This app offers various features useful for managing projects for the growth of the business. The important features include a digital board to assign tasks to team members and organize them.

For a freelancer, the free version of the app works very well. If you have a larger team and want to share large files, you can use a paid version. 

This app’s paid version offers services like unlimited team board, collaboration board, calendars, task assignment, timelines, productivity metrics, and more.

It provides an alert when you meet the project deadline. In this app, you can label your task using a color-coded label that changes when your deadline is near.

Available on: Windows, Mac, Android, iOS.    

Features of Trello    

  • Helps to collaborate, manage projects, and reach new productivity peaks.
  • Allow you to customize and expand using a digital board for your teamwork growth.
  • Provides team board templates to create and organize tasks.
  • Allows you to communicate with team members with its chat feature. 
  • Allow you to create unlimited personal boards, lists, and cards.

Pricing of Trello: 

There are three plans that Trello provides, which are: 

  • Free: It is free of costs.
  • Business Class: It costs $12.50 per user per month.
  • Enterprise: It costs $17.50 per user per month.    
Benefits Drawbacks
Provides 24/7 customer support. Does not provide a Gantt Chart feature.
Helps to manage projects and communicate with team members. 
It is simple and easy to use. 


Desktime is one of the time tracking apps that helps freelancers grow their businesses by enhancing productivity. 

It is used by freelancers and distributed teams to manage their remote work and focus on completing the project within the time frame. 

A freelancer can install the app on their device and use it for free. Once you start, it automatically tracks all your computer activities even when you are working offline. 

It also monitors the attendance and tracks your sick leave, vacation, overtime work, provides a clear workflow, and makes payment based on your work hours.

Desktime tracks all the keyboard and mouse activities and detects idle time if you stay away from the computer for a few minutes.

It calculates overall expenses and time to complete the project and generates accurate invoices for the client.

It runs in the background, takes screenshots of your PC in specific time intervals, and helps you know your team members’ productive and unproductive hours.

Available for: Windows, Linux, Mac, iOS, Web, Android.

Features of Desktime   

  • Tracks time automatically and monitors the employee’s productive and unproductive hours. 
  • Monitors keyboard and mouse activities and determines the time spent away from the computer.
  • Has a Pomodoro timer that reminds you to take a break after working for a long time.
  • Calculate the expenses of each project and charge clients accordingly. 
  • Integrates with third-party apps such as Asana, Trello, Gitlab, Google Calendar, Jira, and many more.

Pricing of Desktime   

  • Desktime lite is free to use for a freelancer.
  • The pro plan costs $95 per month ( $5.94 per user). 
  • The premium plan costs $124 per month( $7.75 per user). 
  • The enterprise plan costs $190 per month( $11.88 per user).  
Provides necessary features for freelancers in the free version. It is quite expensive to use important features for freelancers. 
Helps to increase your productivity. 


FreshBooks is a popular tool used for time tracking and accounting software by freelancers and small to medium-sized organizations.   

Along with time tracking, the app helps track the total expenses automatically and makes payment faster online.

As a freelancer, you can easily complete most billing and financial tasks in a minute with this app.

It creates professional-looking invoices within a few seconds and makes invoicing more accessible.

You can generate easy-to-understand financial reports by using a double-entry accounting tool.

The app automatically tracks invoices, payments, mileage, and expenses and makes tax time just another month of the year.

It supports freelance businesses, self-employed professionals, companies with employees, and interactions with contractors and helps grow their business.  

Available for: Android, Web, Chrome, iOS, Linux, Windows     

Features of Freshbooks

  • Helps in easier invoicing and faster payments.
  • Allows you to create new expenses from an image file imported from dropbox.
  • Tracks the total time worked for a project and makes payment based on work hours.
  • Allow you to collaborate with team members and get work done faster. 
  • Integrations with PayPal, Mailchimp, Zenpayroll, Basecamp, etc.  

Pricing of FreshBooks   

FreshBooks offers four different pricing plans:

  • The lite plan costs $4.50 per month for professionals with basic needs useful for five billable clients. 
  • The plus plan costs $7.50 per month for owners with 50 billable clients.
  • The premium plan costs $15 per month for growing businesses with 500 billable clients. 
  • There is a select plan with custom pricing for businesses with complex needs.
Provides self-employed professionals.Does not provide essential features for freelancers in the free version.
Saves time and cost for accounting using digital methods.     


In conclusion, the above apps are the best tools for freelancers who want to grow their business and stay productive all the time by hiring professionals from any place in the world.

Those apps help you complete the project within the estimated time and budget and keep track of all the activities you and your team members perform throughout the day. As a freelancer, you can use all those for free and manage your business. 

If you have any queries regarding the apps discussed above, please feel free to ask in the comments below. 

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