Tips for Managing Small Business Finances

managing small business finances
managing small business finances

Many aspects can help your business’s chances of success, but none are as important as financial management.

You may have decided to open a salon. You are a hairdresser or a photography studio because you’re a great photographer, but starting a business won’t automatically turn you into an accountant.

It is essential to learn about managing small business finances to become successful.

Why is it Essential to Manage Your Business Finances ?

The most crucial step for any business owner is to improve themselves. By understanding the fundamental skills needed to operate a small business – like doing basic accounting tasks, applying for a loan, or developing financial statements – business owners can create a balanced financial future and avoid failure.

In addition to learning, staying organized is a major part of sound capital management.

There is nothing more alarming, costly, or risky than showing up at your accountant’s office at the end of the year with a box of receipts and a few bank statements.

It is impossible to emphasize the importance and benefit of properly tracking your financial information throughout the year.

Best Tips for Managing Small Business Finances

Pay Yourself

It can be easy to put everything into day-to-day activity if you’re operating a business. After all, that extra money can often go a long way in aiding your business development.

Business owners shouldn’t forget their role in the organization and reward themselves accordingly. You want to ensure that your organization and personal finances are in good shape.

People believe it’s more important to get the business up and running and pay employees. But, if the organization doesn’t work out, you won’t have ever paid yourself.

Remember, you’re part of the organization, and you need to pay yourself as much as you pay others.

Invest in Growth

managing small business finances

In addition, to reward yourself, it’s important to set aside capital and look into expansion opportunities.

This can allow your organization to thrive and move in a healthy economic direction. Business owners should always look for the future.

A business that wants to continue developing, innovating, and attracting the best employees should show that they are eager to invest in the future.

Customers will praise the increased level of service. Employees will praise that you are investing in the company and their careers.

And ultimately you will develop more value for your business than spending all your profits on personal matters.

Don’t be Afraid of Mortgage

managing small business finances

Mortgage can be intimidating. It can be bothered about the financial backlash that leads to failure.

However, without the influx of money, you obtain from a mortgage, you may face substantial challenges when buying parts and equipment or growing your team.

You can also use mortgage proceeds to develop your cash flow and thus face fewer issues paying employees and suppliers on time.

Keep Good Business Credit

As your company expands, you should buy more commercial real estate, acquire new insurance policies and take out more loans to provide all these pursuits.

Getting confirmation for all these transactions and purchases can be more difficult with poor business credit. To keep good credit, pay your debt capital as soon as possible.

For example, don’t let your organization’s credit cards run a balance for more than a few days. Likewise, don’t take out mortgages with interest rates that you can’t afford. Only seek financing that you can quickly and easily repay.

Have a Good Billing Strategy

Every business proprietor has a client that is always late on its payments. Managing a small business balance sheet also means managing cash flow to ensure your business is performing at a healthy plane daily.

If you’re struggling to gather from certain customers, it may be time to get innovative with how you charge them.

Too much cash tied up in unpaid accounts can lead to cash flow problems, a leading cause of business failure.

If you have a late-paying client, which we all do, instead of bothering them with repeated phone calls, try a different approach.

For example: If the customer pays the bill within 10 days, they receive a 2% discount on the total bill. Charge late fees if they don’t pay in time. 

Spread Out Tax Payments

If you have difficulties paying your quarterly tax, make it a monthly payment instead. That way, you can handle tax payments like any other monthly operating cost.

Monitor Your Books

This is an important practice but an essential one. Allocate time each day or month to monitor your books, even if you’re working with an auditor. It will allow you to become more intimate with your organization’s finances.

Do not neglect bank agreements and spend some time each month reviewing outstanding invoices.

Failing to do this, especially if an auditor is involved, opens up the business to wasteful spending or even fraud.

Focus on Expenditures But Also ROI

managing small business finances

Calculating expenditures and ROI can give you a clear picture of what investments make sense and which may not be worth continuing. Small business owners should realize where they spend their capital.

Target the ROI that comes with each of your costs. Not doing this shows that you can lose capital on irrelevant or bad spending habits.

Know where you are spending your hard-earned capital and how that investment gives back. If it isn’t provided, cut back and spend more on the actions that work for you and your organization.

Set Up Good Financial Habits

Establishing an internal financial agreement, even if it’s as simple as committing a hard time to review and maintain financial data, can go a long way in conserving the financial health of your business. Keeping up with your finances can aid you in mitigating fraud or risk.

As a small organization, we are often strapped for time money and have vastly inferior technological capabilities, but it shouldn’t prevent any small business owner from implementing internal control.

This is especially important if you have got employees. Weak internal controls can lead to employee fraud and can get you into legal trouble if you or an employee do not follow certain laws.

Budgeting is Your Best Friend

An essential part of any financial plan is budgeting. But how do you account when you have no idea about cash flow? One of the effortless places to start is to lower your expenses as much as possible.

A budget is a framework to help you make rational decisions about how your money will be spent.

Build categories that include renting costs, transportation, foodstuffs, and entertainment, and then develop ways to reduce costs in each category as much as possible.

Once you’ve done that, figure out how much capital you’ll need to make to cover those costs and still have savings left over to save or invest back into your business; this should be your goal for profitability.

Maintain an Emergency Fund

managing small business finances

What do you do if your organization goes through a slow period and you can’t profit from your business?

Or, if your terrifying nightmare comes true and your company goes into debt? These are scary thoughts, but they’re a very common plot for many small business owners who can’t ensure a steady cash flow.

An emergency capital can help you get yourself out of a difficult situation. Once you’ve figured out how much capital you’ll need to cover your business and personal expenses for one month, multiply that by three, and make sure you always have that much in your emergency fund.

During bad months, or when you come across unplanned expenses, you may need to draw upon your emergency fund.

That’s fine, but make sure you’re always replenishing those funds to protect yourself against future unforeseen costs or circumstances.

Set up a Filing System

managing small business finances

Are you thinking about how to organize your business filing system? Whether you choose to go with a paper filing system or digital filing system, here are some of the components you should keep:

  • Permits & licenses
  • Employee / Outsourcing records
  • Vendor records
  • Tax papers
  • Accounting and bookkeeping records
  • Bank statements
  • Contracts

If you adopt to keep paper records, buy a filing cabinet or file box.

For digital filing, I recommend using Evernote. You can set up a book for all your business finances and then use tags to organize different records.

In Evernote, separate your records by year by adding a year tag to the note.


In this article, we discussed the management of small business finances. We talked about why it is important and provided you with some tips for managing small business finances. 

If you own a small business or plan to open up a small business. You can use the above guidelines to manage finances in your business. 

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