10 Best Project Management Tools In 2024

10 Best Project Management Tools In 2024

Are you tired of searching for the best project management tools that meet your every need without draining your budget?😖 

In today’s fast-paced world, finding the best project management tools can be quite a difficult task. But fear not!😛There are some best project management tools that will help you save time and energy.

In this blog📝, we will discuss project management tools, their importance, the ten best free project management tools, and the steps to focus on while choosing them. 

🔑KEY HIGHLIGHTS

  • A project management tool is software that manages tasks effectively and helps in team collaboration.
  • Trello, Asana, Hive, ClickUp, Infinity, and Teamwork are some of the best project management tools.
  • Before selecting a project management tool for your team or organization, look for one that offers unlimited users on the free plan, integration, and flexibility.

What Is A Project Management Tool?

A project management tool is software designed to effectively manage an individual or team’s projects and tasks. You can either purchase project management tools or use them for free online.

Similarly, a project management tool offers managers and their teams a centralized platform to manage their projects and collaborate efficiently. This tool ensures that the projects are completed on time within the budget.

Different project management tools have been discovered to save time and effort, as managing projects manually can be challenging and time-consuming. Also, errors can be minimized with the utilization of project management tools.

The Importance Of Project Management Tools For Teams

The main importance of project management tools for teams is to keep them aligned and together. This is a platform for collaboration, communication, and organization. Likewise, these tools possess several features, including project monitoring and deadline tracking, ensuring every team member is capable of taking responsibility.

Also, project management tools promote accountability by informing the teams about the project timelines and each member’s performance. This ensures that there are fewer cases of confusion and disagreements regarding the project’s progress since everyone is on the same page and can get updates on it in real-time. 

On the other hand, most project management tools integrate features for sharing documents and managing versions to guarantee that all users can access work and related materials, making work even more flow and efficient.

Criteria For Selecting The Best Project Management Tools

Some criteria should be met while looking for the best project management tools. You should look for many criteria before selecting the project accounting tools. Some of them are:

Unlimited Projects And Users On The Free Plan

Unlimited projects and users on the free plan allow teams to scale operations without any extra charge. This ensures that if your team’s project load grows, you won’t face any restrictions that hamper productivity. 

With this, your team can manage multiple initiatives and collaborate with any team members. Therefore, looking for unlimited projects and users on the free plan of the project management tools is a necessity

Hosted Solution (Not Self-Hosted)

A hosted solution terminates the need for teams to manage their own servers. This saves time and reduces technical complexities. Your team can stay focused on the project without taking maintenance burdens

Hence, project management tools must contain hosted solution features to ensure better reliability and strong security. Before choosing the best project management methodology, consider criteria including hosted solution features.

Collaboration And Sharing Features

If your chosen project management tool doesn’t offer features like collaboration and sharing, don’t use it. This feature enables you and your team members to communicate and exchange information.

Furthermore, collaboration and sharing features allow you to share essential files, updates, and feedback, enhancing productivity. So, make sure that your chosen project management tools have collaboration and sharing features.

Flexibility To Handle Different Project Types And Views

Factors such as organizations’ ability to handle different project types and views are significant because flexibility is indispensable in the best project management tools to meet different team’s specific needs and work processes. 

This flexibility helps create relevant tools across different methodologies, including Agile and Waterfall. It improves productivity since one can organize the platform to meet the project’s needs. So, your chosen project management tools should be flexible. 

The top project management tools should integrate with other tools to ensure compatibility between multiple applications and improve project efficiency. This integration guarantees seamless interfacing of various tools, such as emails, calendars, and file storage systems.

Moreover, it allows team members to integrate their favorite applications with the project management program available to provide a smooth working climate. Make sure that the project management tool can integrate with other apps before choosing.

Comparison Table

ToolsGantt ChartsKanban BoardsTime trackingCollaboration
Trello ✅(with add-ons)✅(with add-ons)
Asana
ClickUp
Wrike
Infinity
Jira 
Coda
Notion 
Hive
Teamwork 

The 10 Best Project Management Tools

Some of the best project management tools are:

1. Trello 

Trello is the Kanban-based tool that helps your team manage projects, small or large tasks, and workflow and allows users to create boards and lists. Similarly, it allows customization features where you can add files and checklists and customize them to work best for your team.

Furthermore, using this best project management tool, users can create boards for several projects and lists representing workflow stages, such as tasks to do, in progress, or done. Trello users are satisfied with its services, and its Kanban task management feature is quite popular.

Trello Features 

  • Views: Trello’s View feature allows users to visualize the project timelines efficiently. Likewise, it provides several views, like the default Kanban board, calendar, and timeline views. These views are the key to better planning and project tracking.
  • Automation: Trello has an automation feature allowing users to automate repetitive tasks through custom buttons or scheduled commands. Due to automation, manual work is reduced, and workflow is smoother and better.
  • Integration: Using Trello’s integration feature, users can easily integrate with various third-party applications, including Slack, Jira, and Google Drive. Integration with other apps increases Trello’s functionality and productivity.
  • Power-ups: Power-ups are one of Trello’s key features, enhancing its capabilities. They are add-on features that contain special functions like advanced reporting and time tracking. Trello users can enable this feature according to the project’s needs.
  • Templates: Trello has card and board templates that help users systemize recurring tasks. There are many fascinating templates that save time and energy, making it easy to set up new projects. 

Trello Pros

  • Uses real-time.
  • User-friendly.
  • Efficient Kanban system

Trello Cons

  • It can be challenging for non-technical users.
  • Limited advanced features.
  • Rely more on third-party apps.

2. Asana 

Asana is the best project management tool for businesses of any size. Managers and supervisors choose Asana because of its features, such as file storage and project roadmaps. Asana is considered a multidimensional tool because of its exceptional features.

The main aim of designing Asana is to offer a comprehensive set of software features that not only improve team collaboration but also increase productivity. Using Asana software, the team can manage and track projects in an efficient manner.

Asana Features

  • Workflow and automation: Asana’s key features, workflow and automation, make team tasks easy by automating repetitive tasks and creating custom rules. Because of this feature, team members can focus on other high-impact work rather than repetitive tasks.
  • Project management: Asana is the best project management tool hence, its basic feature is project management. This tool provides extensive project management capabilities, where teams can plan and organize tasks from start to end. 
  • Resource management: Asana’s resource management feature evaluates team members’ skills and availability. Similarly, it also tracks team members’ workloads and makes sure that the tasks are distributed evenly, decreasing agent burnout.  
  • Goals and reporting: The goal and reporting feature of Asana provides reports of team members’ performance and highlights areas for development. Therefore, this feature empowers teams to define objectives, optimize workflows, and help reach milestones.
  • Admin and Security: Security is the most important feature that should be available in every project management tool. Asana provides security features to sensitive data and information. It uses features like user permissions and data encryption for better security.

Asana Pros

  • Easy to use and learn.
  • Extensive Integration options.
  • Allows collaboration

Asana Cons

  • No time tracking.
  • Limited importing and exporting feature.
  • Too many features.

3. ClickUp 

ClickUp is considered one of the best project management tools designed to handle the team’s workload. Your team’s overall outcome can be increased by using ClickUp. This project management software can also be used by teams working in remote environments as well. 

Planning, organization and proper management of the tasks can be done by ClickUp project management software. One of the best features of ClickUp is its ability to customize tasks. This tool splits complex tasks into simple ones, allowing your team to complete projects on time.

ClickUp Features

  • Desktop and mobile app: You can access and download ClickUp on any device, whether desktop or mobile. The desktop and mobile apps offer functionalities like task management and time tracking, making it one of the best project management tools.
  • Bulk Action Toolbar: Your team member can perform multiple tasks at once because of ClickUp’s bulk action toolbar. Tasks such as assigning, tagging, and managing due dates can be performed simultaneously, enabling ClickUp to handle large task volumes.
  • Customizable tasks: Using ClickUp, you and your team can customize tasks with custom fields and tags. ClickUp users can highlight critical tasks and set priorities accordingly. Additionally, customizing tasks ensures an increment in team productivity.
  • Nested subtasks and checklists: ClickUp’s nested subtasks feature breaks down tasks into multiple subtasks, effectively accounting for all the project components. Checklists, on the other hand, help track smaller steps, making sure that nothing is overlooked.
  • Templates and automation: Using ClickUp’s pre-built templates and automation, teams can ensure consistency and standardize project quality. Due to templates, your team can quickly start new projects without starting from scratch. Meanwhile, automation automatically assigns tasks, minimizing errors. 

ClickUp Pros

  • Time tracking.
  • Integration is available.
  • Customizable workflow. 

ClickUp Cons

  • Not efficient for large teams.
  • Limited free plan.
  • No phone support.

4. Wrike

Wrike is an effective project management software that greatly impacts collaboration, scheduling, and team project tracking. It provides rich options for task management, built-in custom views, and graphical project schedules in the form of Gantt charts.

Moreover, Wrike offers some features, such as reporting and analytical tools, that allow teams to track performance, spot potential issues, and inform decision-making accordingly. Therefore, these advanced features make Wrike one of the best project management tools.

Wrike Features

  • Dashboards: Wrike’s dashboard feature allows teams to track key metrics and provide real-time updates to manage tasks efficiently. The dashboard also faciliates users to visualize project progress and areas for improvement.
  • Automation: Team members can use automation features to perform repetitive tasks, which saves time, effort, and energy. Automation enhances workflow as the members don’t have to work manually on some parts of the projects.
  • Cross-Tagging: Wrike’s cross-tagging features allow users to organize tasks and multiple projects using tags. This feature enhances flexibility and searchability, ensuring a well-managed project.
  • Proofing: This feature enables seamless collaboration on designs and documents by offering a central platform for reviewing and managing feedback processes. Hence, utilizing Wrike’s proofing feature will improve the project’s areas of improvement.
  • Project resource planning: Project resource planning features help teams optimize resource allocation and make sure that the projects meet deadlines. This process automatically enhances the project’s efficiency.

Wrike Pros

  • Easy to use.
  • Calendar organization.
  • Allows proper communication between teams.

Wrike Cons

  • Expensive for small teams.
  • Lacks chat options.
  • Late notifications from some integrations.

5. Infinity

Infinity has a unique interface and project management features that allow significant freedom when it comes to its use. Due to this, Infinity is undoubdtedly considered the best project management tool today.  

Moreover, Infinity also supports a variety of views, such as table views and Gantt chart views, which provide the best approach to teams and project management. However, the most unique feature of Infinity is that it allows an unlimited number of items per project for a reasonable one-time fee.

Infinity Features

  • Integration: Infinity integration feature integrates with different third-party apps and tools to help teams link their processes and data within applications in order to optimize their work.
  • Create and combine attributes: Using create and combine attributes, the users can create their attributes as well as produce attribute types using combinations of the existing ones. 
  • Automation: Infinity automation allows users to create opportunities, tasks, and other activities to be automated and process pre-set actions when certain conditions are met, thus increasing efficiency.
  • Visualization of data with chat view: Infinity comes with a chat view, wherein team members can view data sets and even engage in discussions on data sets presented in chat form.
  • Unlimited items: Infinity provides teams with an unlimited number of items, including tasks, projects, and data entries, making it an ideal solution for large projects with multiple categories of tasks.

Infinity Pros

  • Ease of use.
  • Customizable.
  • Flexible to use.

Infinity Cons

  • Integration limitations.
  • Finite collaboration features.
  • Takes time to respond, sometimes.

6. Jira 

Jira’s robust features and high adaptability to teams’ needs make it one of the most popular and best project management tools. It supports different modes of working, such as customizable workflows, agile boards, and Kanban boards, which make the application appropriate for teams.

Most organizations prefer Jira software because it integrates with other applications. Furthermore, Jira’s ability for workload scaling encourages organization of any size to implement this project management tool, enhancing the project’s performance

Jira Features

  • Reporting: Reporting in Jira means that you and the team can make concrete moves based on versatile data on project progress, teamwork, and arising issues.
  • Agile development: Jira has integrated tools for agile development methodologies, overviews, kanban boards, and list control, which help build cross-functional cooperation.
  • Tasks and project tracking: Using Jira’s task and project tracking, teams can organize and manage the main working tasks and projects from the planning phase to track progress and complete a project on time.
  • Mobile applications: Jira also has a mobile application compatible with iOS and Android operating systems, through which a team stays connected with project details and colleagues.
  • Unparalleled connectivity with Jira add-ons: Jira has a very large marketplace and contains almost everything that you can think of and need from Jira. This makes it very easy to connect Jira to other tools and systems.

Jira Pros

  • Powerful issue tracking.
  • Advanced reporting.
  • Scalable.

Jira Cons

  • Complications could occur to beginners.
  • Costly for small teams.
  • Lacks idea management features.

7. Coda

Coda is a flexible business tool that overwrites documents, spreadsheets, and applications, which makes it one of the best project management tools for teams. In Coda, the users can build their own “docs” for tasks, work, projects, etc. 

Due to relative simplicity and adaptability, the functions are expanded to create tables and charts, buttons, and other items to optimize teams and projects. Coda’s advanced features, such as online collaboration, templates, and ease of use, increase the team’s efficiency.

Coda Features

  • Budget Management: Coda’s budget management feature allows users to create custom tables, formulas, and charts to track expenses and financial metrics, ensuring control over project finances.
  • Alerts and notifications: Coda offers alerts and notifications features that can be set up based on predefined conditions or changes in data. These keep teams informed about important updates, deadlines, or changes in real-time.
  • Gantt/Timeline view: Coda’s Gantt or timeline view facilitates visualizing project schedules and dependencies, enabling teams to plan and manage projects effectively.
  • File sharing: With Coda, teams can easily share files, documents, and resources within their workspace and manage task dependencies, ensuring all team members can access the latest information and resources.
  • Milestone tracking: Coda allows teams to set and track project milestones with customizable fields and progress indicators, providing visibility into project progress.

Coda Pros

  • Very agile.
  • Highly flexible.
  • Integration and customizable templates.

Coda Cons

  • Can’t handle a large number of records at the same time.
  • Limited features for free.
  • The initial learning curve is difficult for many users.

8. Notion 

Regarding defining the best project management tool, Notion can undoubtedly be deemed one of the top options due to its multiple features. It combines the concepts of notes, lists, and documentation under one application. Also, Notion provides great ways for workspaces. 

Hence, due to flexibility in many projects as well as the simplicity of the interface and navigation, Notion creates great opportunities for increasing organizational collaboration and project efficiency at the team level.

Notion Features

  • Kanban board: Notion has a Kanban board view that allows for the categorizing of tasks and projects. This feature benefits in enhancing graphical proficiency.
  • Database view: Notion’s database view feature can be used to create and arrange databases, which can be implemented for numerous types of information storage.
  • Notion AI: Notion AI helps enable the user to find, create, and interact with content in a context relevant to the workspace and tags, with AI features making it easier to improve productivity.
  • Wikis: Notion offers versions of information storage and sharing features that enable users to build, modify, and store documentation, which is searchable and easily accessible in the workspace.
  • Project pages: Notion allows users to create isolated project pages. A webpage’s basic elements include content, a list, a timeline, people, and various project views like Kanban boards and calendars. 

Notion Pros

  • Free templates are available for different use cases.
  • Cost-friendly and flexible.
  • Supports multiple platforms at a time.

Notion Cons

  • Lack of specialized software.
  • The free version doesn’t have many features.
  • Limited table function.

9. Hive 

Hive is likely one of the best project management tools because of its versatile and highly targeted features for every team. Hive offers direct access to key features integrated within the platform, such as daily task checklists, file transfers, and messaging services. 

Furthermore, Hive can integrate quickly with software such as Slack, Google Drive, and Zoom. This makes it highly suitable for organizations, especially those that use teams to complete projects, because of its effective project management methods.

Hive Features

  • Team collaboration: Hive supports and enhances team collaboration via features like shared workspaces, real-time messaging, and file sharing. 
  • Time management: With Hive, users can track time spent on projects, set deadlines, and manage time accordingly. Time management helps teams stay organized and on track to meet deadlines.
  • Customizations: Hive’s customization feature allows extensive customization options. Similarly, users can personalize their workspace with custom fields, labels, and project templates.
  • Automation: Hive is rich with an automation feature that streamlines repetitive tasks and workflows. It automates processes like task assignments and notifications.
  • Project layouts: Hive’s project layouts feature provides many customizable layouts, such as lists, Kanban, and calendar views. 

Hive Pros

  • Can add comments to the tasks and projects.
  • Offers Gantt and Kanban views.
  • Contains an impressive focus mode.

Hive Cons

  • Limit of 500 automation.
  • May overshare with third-party apps.
  • Can’t know the progress of tasks.

10. Teamwork 

Teamwork is one of the best project management software programs. It combines various tools to facilitate teamwork and increase employee productivity. In particular, project cooperation using shared task lists, Gantt charts, and project templates makes teamwork an excellent tool.

Teamwork integrates with other tools, such as Google Drive, Slack, and Dropbox, improving its usability and enhancing project information management. In addition, it offers its users a highly effective solution to project management through its integrated service.

Teamwork Features

  • Accounting Integration: Teamwork’s Accounting Integration feature enables connected teams to retrieve financial details invoices and integrate them into project accounting and financial management systems.
  • Excessive notifications: Team collaboration lets users configure specific settings to learn those excessive notifications. Afterward, team members can eliminate the unwanted pop-ups and notices that distract their work and draw their attention to work.
  • Attendance tracking: Teamwork’s attendance tracking feature allows users to track team attendance and the number of hours worked. This information is displayed in a detailed record of time worked and total project expenses.
  • Automation: Task management also includes functions such as reminders and status updates, which, if manual, can be time-consuming. However, Teamwork’s workflow automation feature automates these tasks.
  • Templates: Teamwork offers pre-designed templates to match different industries and types of projects. These templates help the teams save time and have project setups and configurations that are as similar as possible.

Teamwork Pros

  • Efficient risk management.
  • Diverse opinions and views.
  • Use of expertise. 

Teamwork Cons

  • Challenges in decision-making.
  • Time-consuming process.
  • Reduces individual effort.

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How To Choose The Right Project Management Tool For Your Team?

You must choose the best project management tool for your team. Some basic points should be kept in mind to improve communication, productivity, and the success of the management project. 

  1. Team Size And Project Complexity:
  • Small teams: In small teams, selecting the right tools with relatively limited functionality may be sufficient.
  • Large teams: In big teams, especially on large projects, the tools must offer more features and easily integrate into various workflows.
  1. Desired Features:
  • Task Management: Make sure the tool or application, such as Zoho projects, provides an effective way of assigning and prioritizing tasks and tracking their completion.
  • Collaboration: Choose tools that allow concurrent writing and editing and the usage of the ‘@’ symbol that allows you to mention colleagues in a conversation.
  • Resource Allocation: Select the software solutions that assist with monitoring the team member’s status and their ability to take on new work.
  • Project Planning: Prefer options that enable the setting of the elements of the project framework as well as timelines.
  • Reporting and Analytics: Choose the tools based on the ability to give reports on the project’s advancement, resource usage, budget, and performance, and consider a pricing guide to ensure they fit within your budget.
  • Integration: Ensure that the project management tool will work well with other third-party applications through app integrations.

Conclusion

For teams seeking cost-effective and efficient project management tools, there are a plethora of options available, including free versions and paid plans on various project management platforms. You just need to focus on these tools’ features to choose the best for your team. 

Selecting the best project management tools guarantees that your teams will obtain the greatest benefits from the projects they are involved in. As technology evolves, the use of project management tools also increases. So, tools like Asana, Trello, Notion, and Hive can meet the team’s expectations, whose main focus is prioritizing customer services and collaboration.

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