Best Invoice App for Small Business

Best Invoice App for Small Business
10 Best Invoice App for Small Business

There are many tasks you have to perform for the successful operation of your business. You have to perform various operations such as ordering supplies and inventory, marketing to your customers, and perhaps most importantly, getting paid.

Getting paid for your services or products is essential to keep your business on track. And to get paid, you have to send the invoice to your clients, which is made much more straightforward using invoicing software.

Invoicing app offers you to create and send invoices directly to your customers. But today’s software options are taking things a little further, which provides you with various tools that simplify getting paid and running your business.

The options include creating proposals and estimates, tracking time and expenses, and integrating with payment gateways.

Here are the 10 Best Invoice apps for small businesses that could make your life as a small business owner much easier.


QuickBooks is a general accounting app that keeps your business’s finances well-organized and simplified.

You can connect your online bank account to the software that reduces manual data entry errors. QuickBooks is also an excellent app for invoicing.

You can view and update your invoices from a single dashboard, automate sending your invoices, and the software can proactively show you the impact of paying bills on your cash flow.



  • Allows you to access and update your invoices from a single dashboard
  • Sends automated invoices to your customers
  • Accepts Credit Card Payments via your invoices
  • Tracks your sales and expense
  • Provides features you to pay your employees

Pros of QuickBooks:

  • Easy to use
  • Better integration with other systems and flexibility with 3rd party applications
  • Provides good accounting reports
  • Affordable price
  • Easy to find and fix errors/mistakes
  • Easy to access from any device
  • Accessible to look up customer information

Cons of QuickBooks:

  • Lack of critical reports outside of accounting
  • Instability/system crashes
  • Lack of direct professional support
  • Limitations on the number of transactions
  • Limitations on the number of users
  • Data is not always backed up, so there is a risk of losing information
  • Lacks invoice design tools


FreshBooks is an invoicing app that specifically tracks invoicing for small businesses and freelancers, with additional time and expense tracking features.

You’ll be able to customize your invoices (such as by adding your logo) and send them as an email or send a paper copy.

FreshBooks provides excellent customer service, and the teams are very active on social media. Their help center features how-to and everything customers need to get started.



  • Send and receive invoices
  • Accepts credit card payments via twelve payment gateways
  • Setup recurring and automated invoices
  • Schedule late payment reminders
  • Timesheet tracking available for your employees
  • Tracks Expense report
  • Send invoices to your clients as PDF’s

Pros of FreshBooks:

  • Double-entry accounting
  • Excellent user experience
  • Keeps detailed client records
  • Offers team collaboration and time tracking tools
  • Inventory tracking
  • Supports proposals and projects
  • Excellent customer support

Cons of FreshBooks:

  • Limited users
  • There are some dashboard deficits
  • Offers limited invoice customization
  • Mobile apps lack some site features and better interface

Zoho Invoice

Zoho is full-fledged accounting software considered one of the best accounting software for small businesses.

Zoho is cloud-based software that offers features ideal for small- to medium-sized businesses, which offers multiple pricing options and includes a free version for business owners on a budget.

Zoho Invoice

In addition, Zoho also offers such features as customizable templates and support for multiple languages; Zoho Invoice goes beyond solely invoicing.

You can also create estimates, track time and expenses, and create and manage projects through this app. Zoho Invoice also has a very user-friendly interface and provides excellent customer support.


  • Creates customized invoices
  • Creates professional quotes
  • Uploads your receipts to stay organized
  • Fetches your bank transactions, categorize, and reconcile your accounts with ease
  • Keeps track of every billable minute with timesheets
  • Monitors inventory levels
  • Saves time by automating business workflows
  • Schedules reports and get the real-time data to optimize your business
  • Stores all your documents in one place and attach them to transactions

Pros of Zoho Invoice:

  • Unlimited invoices and estimates
  • Cloud-based
  • Easy to use
  • Invoicing in 14 languages
  • Excellent customer support
  • Exceptional customer support and resources

Cons of Zoho Invoice:

  • No inventory feature
  • Limited integrations


Invoicely is a cloud accounting application that means you can access your account from anywhere in the world as long as you have an internet connection. 

Invoicely offers you unlimited invoices to unlimited customers, even on the free plan, which is very helpful for small businesses and businesses that are just starting.


It’s a cloud-hosted application and very easy to use, and if you want additional features as your business grows, its pricing plan is also very affordable. 


  • Invoices are sent through email 
  • Manages and tracks all your invoices from a single dashboard 
  • Accepts online credit card payments using PayPal account 
  • It offers you to send unlimited invoices to unlimited clients for free 
  • Automatic and recurring invoice features available 
  • You can send and receive invoices using any devices like Android, iPhone and IPad 
  • Sends invoices to your clients as PDF’s through email

Pros of Invoicely:

  • Offers many features even at the lowest paid tier.
  • Supports multiple countries and currencies.
  • Provides useful reports.

Cons of Invoicely:

  • Invoice customization could be better.
  • Time and mileage tracking are minimal.


Wave is an excellent, free accounting service for freelancers and small businesses. The invoice creation and management tools of Wave are good, too, but the invoices could stand to be more flexible.

Wave’s invoice application comes on probably the best pricing plan possible that is free. It only charges you for payments, payroll, and premium support, meaning it’s very beneficial for small businesses, as you’ll only pay for what you need.


Wave has an easy-to-use interface and a better set of invoicing features that include customizations, column editing, and the ability to create recurring invoices and set reminders. 


  • Invoices are sent through email
  • Accepts online credit card payments
  • Tracks payments for partial payments and overdue invoices
  • Includes automated reminders on late payments

Pros of Wave:

  • Provides a smart selection of features for very small businesses
  • Double-entry accounting
  • Excellent management of invoice and transaction
  • Can pre-authorize recurring credit card payments
  • Better user interface and navigation tools
  • Context-sensitive help
  • Supports multicurrency
  • Instant Payouts

Cons of Wave:

  • Simple record templates
  • Invoice customization could be stronger
  • It doesn’t provide dedicated time-tracking features
  • No comprehensive mobile application
  • Receipts by Wave app are unavailable on Android
  • Payroll features not as competent as other solutions

Invoice Ninja

Invoice Ninja is forever-free invoicing software that boasts features you would find with paid software, including invoices and estimates, time and expense tracking, item lists, contact management, and project management.

Invoice Ninja also offers a unique feature: its voice commands, which allow you to send invoices and perform other tasks using your voice.

Invoice Ninja offers multiple ways to contact you if you need assistance and provides exceptional customer support. The software has overall excellent reviews from past and present users.

Invoice Ninja

Invoice Ninja is also the only invoicing application on this list that offers an open-source invoicing software option.


  • Allows you to create customizable invoices quickly and easily
  • Simple and secure billing and payment
  • supports more than 45 payment gateways
  • Allows you to track invoice
  • Offer automation for processes like late payment reminder emailing, auto-billing, and reoccurring invoicing for repeat clients.
  • Keeps track of the time

Pros of Invoice Ninja:

  • Unlimited invoices and estimates
  • Over 40 payment gateways
  • Excellent customer support
  • Cloud-based and open-source options
  • Strong mobile apps
  • Available in 30 languages

Cons of Invoice Ninja:

  • No inventory feature
  • Outdated UI
  • Limited integrations
  • Limited reports


Xero is a cloud-based accounting software platform suitable for small and medium-sized businesses to manage their financials more efficiently.

Users can have access to their cash flow in real-time from any device so they can work on the go. Xero also provides features that help businesses get paid faster, like quick bank reconciliation and online invoicing.

Xero offers robust account reconciliation, importing data, purchase and sales transactions, and project tracking.

The recent improvements of Xero’s setup process and new business overviews make it an excellent choice for small businesses.



  • Captures costs, submit, approve and reimburse claims, and view spending.
  • Manages and share documents, contracts, bills and receipts safely from anywhere.
  • Tracks your finances with accurate accounting reports
  • Keeps track of what’s in stock with inventory software.
  • Creates online or PDF quotes that make a great impression
  • Automatically calculates sales tax on transactions and use reports to prepare sales tax returns.

Pros of Xero:

  • Good dashboard
  • Improved setup process
  • New business views
  • Interactive quotes, Smart Lists
  • Thorough reconciliation tools
  • Exceptional online support
  • Project tracking

Cons of Xero:

  • Lacks phone and chat help
  • The new invoice form needs labelled icons
  • Mobile apps not comprehensive
  • Expenses handled in separate mobile app
  • No reorder level in inventory

BQE Core

BQE Core offers more than just a billing and invoicing solution. It offers a complete platform for managing your entire business operations in a single place.

BQE Core is an integrated, cloud-based solution specifically designed for professional service firms.

Core also offers various features such as business and project accounting, time and expense tracking, invoicing, project and human resource management, and client relationship management (CRM).

BQE Core


  • Automated billing
  • Customized invoice templates
  • Multiple contract types as hourly, fixed, cost plus, unit cost, percentage, etc.
  • Recurring invoices
  • Billing schedules
  • Split billing
  • Workflow approvals
  • ePayments

Pros of BQE Core:

  • Affordable, modular pricing for stand-alone time tracking.
  • Vast reporting.
  • Excellent customization.

Cons of BQE Core:

  • Pricing becomes expensive as modules are added.
  • No GPS tracking in Android.
  • No IP restrictions.
  • No dial-in clock-in is not just an online invoicing tool; instead, it is a complete bookkeeping system and product suite for freelancers and small businesses.

In addition to the invoicing features, also supports contracts, proposals, payments, reporting, time tracking, expenses, task lists, and time tracking.

With, you can easily automate your workflows with a smart invoicing system to ensure timely payments. makes customizing your invoices is easy. You can also add custom branding, attach files, apply custom discounts, and charge billable hours with integrated time tracking. also supports recurring invoices, so you can set them and forget them.


  • Simple, understandable user interface and navigation system
  • Time & expense tracking
  • Allow you to choose from multiple invoice templates
  • Customizable proposals
  • Organize All Your Expenses
  • Invoice in over 200 different currencies.
  • Set milestones for every project, get alerts when they’re reached and have the invoice prepared automatically.

Pros of

  • Easy to set up and use
  • Flexible invoice scheduling
  • Creates detailed contracts and proposals
  • Home pages for projects, clients
  • Good mobile apps

Cons of

  • Only one invoice template
  • Limited customization of invoices
  • No product/service records with prices is the right solution for your business. has simplified the process of paying your bills and invoicing your customers.

With this invoicing app, you can take control of your accounts payable by evaluating and accepting bills from any device, sending domestic and international payments to vendors and suppliers, and storing invoices, checks, and receipts. also manages your accounts receivable. With, getting paid is faster and easier with additional features, including automated invoices, automated reminders, contact management, and direct payments. syncs with your accounting software and simplifies the process of reconciling your bank accounts and keeping your books balanced.


  • Customizable chart of accounts
  • Automated Accounts Payable.
  • Automated Accounts Receivables.
  • Synchronize with your accounting system.
  • Cash Flow Management.
  • Email personalized invoices and reminders.
  • Automated Approval Routing Process.
  • Review cash flow on the Calendar.

Pros of

  • Cloud-based
  • Unlimited document storage
  • Unlimited users (for an additional cost)
  • Strong security features

Cons of

  • Limited invoicing features
  • Expensive


All these listed invoicing applications offer various features and pros and cons. Now’s the hard part: picking the best invoicing tool for your business. 

So take time and be sure to research all your options before choosing an app that is best for your business and according to your needs.

You May Also Like